Vendor Details
Vendor Information
Our mission is offer our guests the most unique, socially responsible, eco-minded group of crafters, healers, artists, chefs and activists. We are looking for merchandise and services that the Yoga Jam community will find useful and inspirational to our practice and lifestyles.
Vendor FAQs
Vendor details for 2025 coming soon!
Important Vendor Dates
March 27, 2024: Online Applications Open.
April 30, 2024: Current Applicants notified by email.
Applicants will be notified of acceptance or declination via email.
May 15, 2024: Vendor Application Closes.
Applicants will be notified of acceptance or declination via email by May 29, 2024.
June 17, 2024: All Fees and Documentation Deadline
To include proof of liability insurance, and other applicable permits and licenses.
Wednesday, August 28, 2024 (8 AM-8 PM): Vendor Arrival and set up.
What are the Festival Hours?
Thursday, August 29, 2024: Gates open to public at 8 AM.
We want Vendors to have fun too! The hours your open are at your discretion, but we ask that you maintain core open hours of 10-6 daily, Thursday through Sunday.
Sunday, September 1, 2024: Last performance in the evening, vendors are welcome to stay and breakdown Monday morning.
Once I arrive, can I leave and return to the site?
All vehicles must be off the field or parked in designated camping areas by 8 PM on Wednesday, August 28, 2024.
No vehicles will be permitted to drive into or out of the festival grounds during the overall festival hours.
Camping options vary by location. If you camp with a vehicle, once the event starts those vehicles will need to remain in place for the entire festival. If you need to leave during the event, please park at our Lotus Lot near the Box Office.
Will the festival be canceled in the event of inclement weather?
Floyd Yoga Jam is rain or shine. Prepare and pack accordingly. Keep in mind, we are higher in altitude, it can get a little chilly to downright cold in the evenings.
Can I bring my pets?
NO PETS WILL BE PERMITTED. You need to make arrangements for your pet to be boarded, kenneled, or cared for, for the duration of the event. Service animals, as defined by the Americans with Disabilities Act, are welcome; however, emotional support animals will not be permitted.
If you have a service animal, please visit: https://www.ada.gov/service_animals_2010.htm
Can I stay until Monday?
Yes, we want our patrons to have the ability to experience every minute of FYJ. We also want to ensure your safety. You are more than welcome to stay until Monday but will need to be off the property by 11 am Monday morning. Please leave this beautiful property and the piece you occupied in the manner you found it.
Where is vendor parking/camping?
- All vehicles must be off the field or parked in designated camping areas by 8pm on Wednesday 8/30.
- No vehicles will be permitted to drive into or out of the festival grounds during the overall festival hours.
- Camping options vary by location. If you camp with a vehicle, once the event starts those vehicles will need to remain in place for the entire festival. If you need to leave during the event, please park at our Lotus Lot near the Box Office.
Is there security?
Security will be onsite for the duration of the festival. Please ensure that you take your own proper precautions in securing your operation, as the festival is not responsible for any lost, destroyed, and/or stolen items.
What are the signage guidelines?
All menus and pricing must be prominently displayed during the festival. Menus and pricing are to be submitted for approval with the application. No changes to the menus or pricing are permitted after initial application submission.
Electricity, Water, Trash/Waste
Our ability to provide you with all the resources you need to operate your concession means that we need to have the information before you arrive to set up. If the information we receive is not correct, it will delay getting you set up, it might mean that we can’t provide you with what you need, or might mean additional fees in order to get you started.
You can view the National Electrical Manufacturers Association (NEMA) Chart here for your reference. If you are still unable to determine your plug, we will try to assist
Is ice available onsite?
Floyd Yoga Jam will sell bagged ice to vendors at the Information booth. We do suggest that you bring starter ice, the cost for ice on site will be based on the price the festival pays.
What are the insurance requirements?
If selected for the festival, ALL VENDORS, NON-PROFITS, AND EXHIBITORS are required to maintain a comprehensive public liability insurance policy registered in the Vendor’s name as it appears on all documents submitted to the Festival Management. Without the Certificate of Insurance on file, you will not be able to be a part of the Festival.
What are the other license and tax requirements?
You can find Important Health Department Regulations here.
- All vendors are required to register with the Virginia Department of Taxation for the remittance of the state sales tax. To obtain a Virginia Identification number and register for state tax, contact Virginia Department of Taxation at www.tax.virginia.gov.
- Food vendors are required to register with the Commissioner of the Revenue for the remittance of the local meals tax. Floyd County Commissioner of Revenue
- All vendors are required to report and pay their own taxes. Floyd Yoga Jam and its representative are not responsible for reporting sales and/or paying any applicable taxes for any vendor.
- Non-Food vendors may be required to have an annual business license.
2024 Fees
Arts & Craft Vendors
10×10′ Booth-$200
10X20′ Booth-$350
Electricity-$25
Food Vendors
10×10′ Booth-$350
10X20′ Booth-$650
Electricity & Water Included
Healing Arts Vendors
10×10′ Booth-$200
10X20′ Booth-$350
Electricity-$25
Non-Profit Vendors
10×10′ Booth-$185
10X20′ Booth-n/a
Electricity-$25